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Outgoing Loan Agreement Form

Complete this form when seeking to borrow items/materials from the Oro Valley Historical Society on a temporary loan basis.

Request to borrow the following materials on a loan basis from the Oro Valley Historical Society:

Items(Required)
Borrower to complete item name(s) and description of item(s) to be borrowed from OVHS.
Item Name
Description
 
Items
OVHS Records: Details of requested item(s) listed above to be completed by OVHS.
Item ID #
Item Name
Description
Size
Condition
Value, $
 
Drop files here or
Accepted file types: jpg, jpeg, gif, png, pdf, Max. file size: 32 MB.

    Borrower Information

    Name(Required)
    Organization Address(Required)

    Loan Information

    MM slash DD slash YYYY
    MM slash DD slash YYYY
    Renewable Yearly?(Required)
    Borrower Liability(Required)
    Loan Purpose(Required)

    Terms and Conditions

    Upon Receipt of Loaned Material(s), the BORROWER agrees to the following terms and conditions:
    1. Immediately report to Oro Valley Historical Society (OVHS) any damage, breakage, or loss of borrowed item(s).
    2. Borrowed item(s) will not be cleaned, repaired, re-matted, remounted, or in any way altered without the expressed written permission of OVHS.
      • The only exception is in case of emergency. In the event and prior to beginning any treatment, BORROWER will make every effort to obtain verbal permission from OVHS and shall request a written confirmation.
    3. Borrowed item(s) placed on exhibit will be labeled "Property of Oro Valley Historical Society" on all appropriate labels, exhibition catalogs, press releases, and related materials.
    4. Borrowed item(s) will not be photographed or reproduced in any form without the expressed written permission of OVHS.
    5. Borrowed item(s) will not be used for any commercial purpose without the expressed written permission of OVHS.
    6. Borrowed item(s) shall not be transferred to a third party without the expressed written permission of the OVHS.
    7. Borrowed items(s) will be packed for return shipping in the same manner and means or better than original shipping.
    8. Borrower is responsible to notify OVHS of any change of address, phone number, or contact person information.
    9. Borrower will examine and take a photograph of the item(s) upon receipt and before returning item(s) to OVHS.
    10. Borrowed item(s) will be returned by date stated on this loan agreement.
    11. Borrower is responsible for all packing, transportation, insurance and all other factors of transporting the loan, unless otherwise stated.
      • OVHS may require proof of insurance, including the name of the policy, and a copy of the insurance policy.
    The OVHS agrees to the following terms and conditions:
    1. OVHS must inform BORROWER 30-days in advance of withdrawal/return request of any or all item(s) listed in this agreement.

    Borrower Agreement

    By signing this form, I certify that I: 1) Am authorized to enter into this loan agreement, 2) Have read and agree to the terms and conditions stated above, 3) Have reviewed the Oro Valley Historical Society Collections Policy, and 4) Have selected the appropriate insurance coverage for this loan (see Borrower Liability in Loan Information section above).
    MM slash DD slash YYYY
    Clear Signature
    By my signature above, I accept the foregoing conditions and acknowledge reading the Oro Valley Historical Society Collections Policy.
    In box above: Printed Name of Borrower, Signature of Borrower, and Date.
    Consent
    This field is for validation purposes and should be left unchanged.